Staff Directory Management

NameTitlePhone Responsibilities
Hales,TinaDirector, Post Award Administration(575) 646-7902Post Award Administration, Systems and Project Management; Financial Management and Cost Compliance; Cash Management and Audits
Alvarado, LourdesAssociate Director, Post Award Administration(575) 646-7932Post Award Administration, Systems and Project Management
  • Development/Maintenance of Electronic Systems in Support of Post Award Admin
  • Banner Attribute New Award Setup/Modifications/Sub Recipient Awards:
  • Establish Banner Grant/Fund/Index and Budget
  • Sub Recipient Maintenance
  • Workflow Administration
  • Analyze/Resolve Exception Reports
  • Grant/Fund/index Terming Submission and Banner Status Update
  • Project Management and Implementations:
  • Prepare Detailed Specs and Flowcharts
  • Review Ellucian Release Guides for Banner Functionality
  • Ad Hoc Reporting:
  • Create SQL Query Reports
  • Excel Management Reports
  • COGNOS Query Studio
  • Testing and Analysis:
  • Banner Upgrades
  • COGNOS Reports (New or Mods)
  • Troubleshooting:
  • Analyze and Resolve Systems Issues
  • Develop/Execute Test Cases/Create Test Data
  • BDMS Electronic File Creation/Maintenance/Destruction
  • EEC & ELR Administration– Routing Org Changes/Proxy Setup Maintenance
  • MS Access Database Design/Maintenance
  • Electronic Systems Access/Maintenance & Security Setup/Finance Routing
  • SharePoint Documentation
  • Cost Share Closeout Monthly Process & Maintenance
  • Website/Form Maintenance
  • Technical Liaison to ICT and Ellucian
  • Webb, JodieManager, Accounting Unit(575) 646-4913Financial Management and Cost Compliance
  • Oversight of Regulatory Fiscal Compliance and Financial Management of Awards:
  • Ensure Accuracy of Banner Grant/Index Creation
  • Budget Accuracy/Burn Rates
  • Completion of Banner setup for Invoice Processing
  • Expenditure Monitoring/Compliance
  • Program Income
  • Cost Share – Direct and In-Kind
  • Gift Accounting
  • Financial Aid Accounting Support
  • Maintaining project files in BDMS
  • Technical Accounting Support
  • Transaction Processing Expertise
  • Interpretation of Sponsor Guidelines and Regulations
  • Support to Research Centers/PI’s and Agencies
  • Dissemination of information and providing training to PI’s on a wide range of topics related to sponsored activities; includes one-on-one meetings
  • Monthly Recurring Meetings with Research Centers
  • Analyze/Resolve Exception Reports
  • Prepare Awards for Closeout
  • Fulfilling Contractual or Regulatory Obligations Regarding Invoicing & Financial Reporting to Sponsors
  • Kaczmarek, MarkManager, Accounting Unit(575) 646-7014Cash Management and Audits
  • Cash Management Functions Related to Restricted Funds
  • Cashiering
  • LOC Drawdowns and Financial Reporting
  • Payment Application and Holding Fund Reconciliation
  • Collections Management
  • 120-Day Report and Annual Write Off
  • Expiring Funds Analysis
  • Grant/Fund Terming
  • Award Closeouts
  • Maintaining project files in BDMS
  • Special Reporting
  • Analyze/Resolve Exception Reports
  • Notary
  • Non-audit Agency Requests
  • Audit Liaison to NMSU Audit Liaison
  • Administer Research Center Contact List
  • VacantFiscal Assistant, Intermediate(575) 646-1675Support for Sponsored Projects Accounting