Tina V. Hales, Director, Post Award Administration
(575) 646-7902
Jodie Webb, Manager, Post Award Administration
(575) 646-4913
- Banner Attribute New Award Setup/Modifications/Sub Recipient Awards:
- Establish Banner Grant/Fund/Index and Budget
- Sub Recipient Maintenance
- Workflow Administration
- Analyze/Resolve Exception Reports
- Grant/Fund/index Terming Submission and Banner Status Update
- Project Management and Implementations:
- Prepare Detailed Specs and Flowcharts
- Review Ellucian Release Guides for Banner Functionality
- Ad Hoc Reporting:
- Create SQL Query Reports
- Excel Management Reports
- COGNOS Query Studio
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- Testing and Analysis:
- Banner Upgrades
- COGNOS Reports (New or Mods)
- Troubleshooting:
- Analyze and Resolve Systems Issues
- Develop/Execute Test Cases/Create Test Data
- BDMS Electronic File Creation/Maintenance
- EEC & ELR Administration– Routing Org Changes/Proxy Setup Maintenance
- Electronic Systems Access/Maintenance & Security Setup/Finance Routing
- Website/Form Maintenance
- Technical Liaison to ICT and Ellucian
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- Oversight of Regulatory Fiscal Compliance and Financial Management of Awards:
- Ensure Accuracy of Banner Grant/Index Creation
- Budget Accuracy/Burn Rates
- Completion of Banner setup for Invoice Processing
- Expenditure Monitoring/Compliance
- Fulfilling Contractual or Regulatory Obligations Regarding Invoicing & Financial Reporting to Sponsors
- Program Income
- Cost Share – Direct and In‐Kind
- Gift Accounting
- Financial Aid Accounting Support
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- Technical Accounting Support
- Transaction Processing Expertise
- Interpretation of Sponsor Guidelines and Regulations
- Support to Research Centers/PI’s and Agencies
- Dissemination of information and providing training to PI’s on a wide range of topics related to sponsored activities; includes one‐on‐one meetings
- Monthly Recurring Meetings with Research Centers
- Maintaining project files in BDMS
- Analyze/Resolve Exception Reports
- Prepare Awards for Closeout
- Grant/Fund Terming
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| Name |
Title |
Phone |
ID Code |
Assigned Agencies |
| Townsend, Bob |
Accountant, Senior |
(575) 646-2922 |
SP01
SP02
SP05 |
View
- Dept of Health and Human Services (HHS)
- HHS flow through SNM
- Dept of Education (EDUC) which includes the following: Financial Aid, Pell, SEOG, Fed Work study
- Independent Federal Agency
- Portion of Work study not covered by Federal or State
- Portion of Work study covered by State
- Crimson Scholar Portion covered by State
- Other Financial Aid covered by State
- State of New Mexico (SNM)
- Dept of Education (EDUC) with SNM portion
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| Orozco, Gloria |
Accountant, Senior |
(575) 646-2247 |
SP03
SP09 |
View
- National Science Foundation (NSF)
- Small Business Association (SBA)
- State of NM (Flow through from Federal-SBA with grants _GRS)
- All Gift Accounts/Funds
- Dept of Agriculture (Federal G&C)
- Dept of State (DOS)
- Dept of Agriculture (Federal Appropriations- AES/ARS/CES)
- All county local appropriations (no pass thru situations)
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| Archuleta, Cammie |
Accountant, Senior |
(575) 646-6467 |
SP06
SP07
SP04 |
View
- Department of Defense (DOD- PSL Only)
- National Aeronautics and Space Administration (NASA)- Includes PSL
- US Government (Classified PSL)
- Dept of Transportation (DOT)
- Environmental Protection Agency (EPA)
- Dept of Housing and Urban Development (HUD)
- Nuclear Regulatory Commission (NRC)
- Dept of Labor (DOL)
- All privates (no pass thru situation)
- Corporation for Public Broadcasting
- All Foundations & Universities (no pass thru situation)
- All Foreign Agencies
- All City Appropriations
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| Yescenia, Gonzalez |
Accountant, Senior |
(575) 646-4967 |
SP08
SP10 |
View
- Dept of Energy (DOE)
- Dept of Defense (DOD- not PSL)
- Dept of Commerce (DOC)
- Corporation for National Community Services (CNCS)
- US Trade Development (USTDA)
- Agency for International Development (AID)
- Dept of Homeland Security (DHS)
- Dept of Interior (DOI)
- Department of Justice (DOJ)
- National Endowment of the Arts (NEA)
- National Endowment for the Humanities (NEH)
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- Cash Management Functions Related to Restricted Funds:
- Cashiering
- LOC Drawdowns and Financial Reporting
- Payment Application and Holding Fund Reconciliation
- Collections Management
- 120‐Day Report and Annual Write Off
- Expiring Funds Analysis
- Award Closeouts
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- Special Reporting
- Analyze/Resolve Exception Reports
- Non‐audit Agency Requests
- Audit Liaison to NMSU Audit Liaison
- Administer Research Center Contact List
- Cost Share Closeout Monthly Process & Maintenance
- BDMS Electronic File Maintenance/Destruction
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- Banner Attribute New Award Setup/Modifications for Plant Funds
- Establish Banner Grant/Fund/Index and Budget
- Workflow Administration
- Determination of Capital vs. Non-Capital Projects
- Budget Reallocation for Project Closure
- Oversight of Regulatory Fiscal Compliance & Financial Management of Awards
- Fulfilling Contractual or Regulatory Obligations Regarding Invoicing and Reporting for State DFA/HED Funding which Includes:
- General Obligation/Local Obligation/Library Bonds
- Severance Tax Bonds
- Revenue Bonds
- General Fund Appropriations
- Monthly Reconciliation of all Plant Fund Types
- Unexpended Plant Restricted/Unrestricted
- Investment in Plant
- Renewal and Replacement (R&R) Funding
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- Fixed Assets Accounting
- Inventory Control with Receiving Worksheets and ICR’s
- Coordination with FSA on Annual Inventory Cycle
- Building/Location code Maintenance
- Review and Recon of all Equipment items Tagged as University/Federal/State/Private
- Equipment & Building/Infrastructure Depreciation Calculation
- Tracking Construction Work in Progress (CWIP)
- Plant Acquisitions & Disposals
- Annual Property Reports & Property Closeouts
- Reporting on Notes to the Financial Statements
- Note 5 – Capital Assets
- Note 6 – Long Term Liabilities
- Note 10 – Commitments
- Insurance Claim Reimbursements
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